Convert bank statements to Excel, CSV, or QuickBooks
Upload a PDF statement from any bank and download a clean spreadsheet: every transaction, date, and balance extracted, then reconciled before export.
- $0.00
- Reconciliation difference to pass
- Any bank
- No template needed
- 20
- Files in a single drop
What comes back · sample
Schema v1
- Financial institution
- Northwest Federal
- Account name
- Business Checking
- Account № last 4
- ••4417
- Period start
- Mar 01, 2026
- Period end
- Mar 31, 2026
- Opening balance
- $12,450.33
- Closing balance
- $21,660.67
- Total deposits
- $18,420.19
- Total withdrawals
- $9,209.85
- Currency
- USD
- Transaction count
- 38
- Transaction total
- +$9,210.34
- Calculated closing
- $21,660.67
- Reconciliation difference
- $0.00
- Reconciliation status
- Balanced
Balances reconciled
CSV · ledgerbox_transactions_xlsx · QuickBooks CSV · QBO · Send to QuickBooks
Field names are the LedgerBox extraction schema for bank statements, version 1. Sample values are illustrative.
How to convert a bank statement
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Upload the statement
Drag in the PDF as downloaded from online banking. Multi-month files, scans, and phone photos are fine, and a single drop takes up to 20 files.
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We extract and reconcile
Every row is processed, then checked: debits, credits, and running balances must add up before the document is marked clean. Anything that does not is flagged with a reason.
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Download Excel, CSV, or QBO
Dates, descriptions, and amounts land in separate, consistent columns. Open the spreadsheet directly or import the QBO file into QuickBooks.
Bank statement anatomy
A sample business checking statement, and how LedgerBox processes each part during extraction and reconciliation.
Statement of account
MAR 01 – MAR 31, 2026
Deposits and additions
Withdrawals
Daily ending balance
The statement period sets the dates
Transaction rows often print MM/DD dates without the year. LedgerBox resolves the full date from the statement period, including periods that span a year boundary.
Sections become one transaction table
Deposits and withdrawals often sit in separate sections rather than one table. LedgerBox processes every section and exports one transaction per row, with separate debit and credit columns.
Balances drive reconciliation
Ending balances are checked against the extracted rows: debits, credits, and running balances must add up, and any row LedgerBox cannot verify is flagged for review instead of guessed.
Card statements too
Card statements group transactions by category (payments, purchases, fees, interest), and the export preserves sign conventions so totals match the summary. Scanned statements convert through OCR, with any row that misses the section totals flagged for review.
Bank statement conversion FAQ
How do I convert a bank statement PDF to Excel or CSV?
Create a free LedgerBox account, upload the PDF, and download the converted file. The free trial covers your first statement with no credit card, and sharing LedgerBox with a colleague opens enough pages for several more.
Does it work with my bank?
Yes. LedgerBox processes the statement itself rather than matching it against bank-specific templates, so statements from any institution convert the same way. There are also dedicated guides for major banks and credit unions.
Does it work with scanned or photographed statements?
Yes. LedgerBox runs OCR-backed extraction, so image-based PDFs and scans convert the same way as digital statements. Reconciliation flags any row it could not read with confidence instead of guessing.
Which export formats are supported?
Excel (XLSX), CSV including QuickBooks 3-column and 4-column layouts, QBO for QuickBooks Web Connect, and JSON. Every export uses one transaction per row with separate date, description, debit, credit, and balance columns.
Is my statement data secure?
Documents are encrypted in transit and at rest, processed in isolated storage, and never used to train models. You can delete uploaded documents at any time and they are permanently removed. Independently audited by a third party.
Want the rows written into QuickBooks instead of a QBO file? How the QuickBooks integration works
Ready to convert your bank statement?
Upload a PDF and download a clean spreadsheet. No card required.
LedgerBox also reads
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- Receipts Point-of-sale and expense receipts with merchant, payment, total, and line item details. 8 Line items CSV · Send to QuickBooks
- PDF tables Tabular source documents that do not fit a specialized financial document type yet. 4 Table CSV
- Pay stubs Payroll pay stubs with employer, employee, pay period, earnings, and deduction lines. 9 Line items CSV
- Purchase orders Buyer-issued purchase orders with supplier, delivery, totals, and ordered line item details. 11 Line items CSV
- Brokerage statements Investment and brokerage account statements with holdings, account activity, and realized gain and loss rows. 8 Line items CSV · Realized gains CSV
- W-2 forms IRS Form W-2 wage and tax statements with employer, employee, and per-box wage and withholding amounts. 14 Summary CSV
- 1099 forms IRS Form 1099 information returns (NEC, MISC, INT, DIV, K, B) with payer, recipient, and reported box amounts. 9 Summary CSV · Line items CSV
- Checks Scanned or photographed checks with payee, numeric and written amounts, date, memo, and bank routing details. 9 Summary CSV
- Merchant statements A card processing statement from a payment processor (Square, Stripe, Clover, Toast, Fiserv) showing gross card volume, transaction counts, and an itemized list of processing fees for a billing period. Not a bank statement: the counterparty is a payment processor and the line items are fees charged, not account transactions. 13 Rows CSV · Summary CSV
Looking for your bank? Browse the statement guides