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Extract receipt data to Excel or CSV

A flat scan or a phone photo of a crumpled thermal print: LedgerBox reads the merchant, date, payment method, and every printed line, and checks the math before export.

Convert a receipt See pricing
8
Header fields, verified
20
Receipts in one drop
±$0.01
Totals check tolerance

What comes back · sample

Schema v1

Merchant
Paper Trail Supplies
Date
Mar 11, 2026
Payment method
Visa ••2210
Subtotal
$39.42
Tax
$3.24
Tip
$0.00
Total
$42.66
Currency
USD

Subtotal + tax + tip = total

Line items CSV · QuickBooks posting

Field names are the LedgerBox extraction schema for receipts, version 1. Sample values are illustrative.

How to convert a stack of receipts

  1. Upload up to 20 receipts

    Photos, scans, and PDFs, together in one drop. Each receipt becomes its own document with its own export, so one blurry file never holds up the rest.

  2. We read every printed line

    Merchant, date, and payment method from the header. Each item with quantity and price in its own row. Subtotal, tax, and tip must add up to the total, or the receipt is flagged.

  3. Download the line-item CSV

    One row per item, ready for Excel or Google Sheets, or post the receipt into QuickBooks as a balanced journal entry.

Receipt anatomy

A sample point-of-sale receipt, and how LedgerBox reads each part during extraction and verification.

Faded and skewed prints still read

Thermal paper fades, photos come in at an angle, and totals blur. OCR-backed extraction reads what is legible, and any line below confidence comes back flagged instead of guessed.

Every printed line, not a summary

Each item lands in its own row with quantity and price. No category guessing, no lumping a basket into one amount: the export matches the paper.

The math has to add up

Subtotal, tax, and tip must equal the total within a cent. A receipt that does not add up is flagged for review, which is usually how misreads announce themselves.

Expense-ready output

The payment method is extracted with the card's last digits when printed, so matching receipts to card statements is a sort, not a search. Posting to QuickBooks as a journal entry carries the merchant, date, and total across.

Receipt extraction FAQ

How do I convert receipts to Excel or CSV?

Create a free LedgerBox account, upload the receipts, and download a line-item CSV for each. The free trial includes enough pages to try a stack of receipts, and no credit card is required.

Does it read photos of receipts?

Yes. A phone photo taken at an angle converts the same way as a flat scan. Any line LedgerBox cannot read with confidence comes back flagged instead of guessed.

Which fields are extracted from a receipt?

Eight header fields: merchant, date, payment method, subtotal, tax, tip, total, and currency. Plus every printed line item with quantity and price.

Can I send receipts to QuickBooks?

Yes. An extracted receipt can be posted to QuickBooks as a balanced journal entry, or downloaded as a CSV with one row per line item.

Is my receipt data secure?

Documents are encrypted in transit and at rest, processed in isolated storage, and never used to train models. You can delete uploaded documents at any time and they are permanently removed.

Rather post a receipt than download a file for it? How posting to QuickBooks works

Ready to clear that stack of receipts?

Upload up to 20 at once and download clean spreadsheets in under a minute. No card required.

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